What To Do First: Email or Phone Call?

I was taught to always pick up the phone and call a reporter because it's more personal. More veteran (older) PR supervisors wanted me to do the same when I mentioned I was going to email a journalist. Picking up and dialing the phone was how so many PR - Reporter/Journalist relationships were built for many years. But now in 2011, is it better to send an email when reaching out to a reporter/journalist?

It will always depend on the reporter or journalist in question. You might be contacting a reporter who is 75 years old and hates email. Obviously a phone call is better in that case. But how many times have you as a PR professional unknowingly called a reporter who was on a tight deadline to pitch a story? Do you remember how annoyed they were when you called?

This topic was discussed in an ABA Journal article that also had responses to the question.

I'm a big proponent of emailing a reporter first because you give them a chance to read your pitch on their time, one that is good for them. If you do not get a response back, then follow up with a phone call. But maybe first contact doesn't have even have to be through traditional email: You can use Facebook, LinkedIn or Twitter if you know how to use it correctly.

The main thing is know how the reporter/journalist wants to be contacted. At first you might not know how. There are websites and programs that try to provide this information for the price of their subscription fee. But you can also try contacting their news desk and ask if they know how.

For me, it usually email first. Times have changed and PR professionals have to change their communications habits as well.

Identifying Social Media

The first step for public relations professionals in understanding how to use social media to their benefit is identifying what exactly can be used as a social media platform.

There are dozens among hundreds of websites and programs on the Internet that can be classified as social media platforms, but not everything communication-related can be classified as social media. Social media heavyweights consists of, but not limited to, websites such as Facebook, Twitter, YouTube and MySpace. The middleweight social media platforms range from, but not limited to, websites such as LinkedIn to del.icio.us to Classmates.com. These are examples of social media platforms being a commonplace for anyone on the Internet to visit, develop their own identity, share it openly with others and connect and network with others.

A Facebook page can connect hundreds of people by common education networks or similar interest groups. A YouTube channel can connect people across the world with common interests. A Twitter account can disseminate news or updates to millions of “followers” in less then two seconds because connections were made based on like interests.

However, not everything on the Internet where communication takes places can be considered social media. For example, instant messaging (using programs such as AOL/AIM, Yahoo! Messenger or iChat) or e-mail group lists (where users sign-up for e-mail updates on a regular basis) are not examples of social media because even though the number of individual communications can increase, those platforms cannot grow beyond its means.

Social media can be found anyplace on the Internet where one platform is used to make connections or networks with others that has the potential for exponential growth. Once identified, public relations professionals can use social media platforms as a device to communicate not only with their intended or targeted audience (including consumers), but with journalists and maybe more importantly with a non-targeted audience that has been introduced by accidentally networking.